Troop Cookie Managers are responsible for depositing all Cookie
Program funds into their troop checking account. Deposits should be
made promptly and frequently.
How Does the Troop Pay for the Cookies?
Girl
Scouts will be collecting money as they sell cookies. The amount of
cash troops will be receiving throughout the sale will be
substantial. Council proceeds will be collected from troops via ACH
(Automatic Clearing House) debit. An ACH debit is an electronic funds
transfer. Troops are responsible for making sure there are sufficient
funds to cover the ACH debits. The council has scheduled two ACH debit
times and will repeat a debit that fails for any reason.
When do ACH Debits happen?
- March 7: For 50 percent of the "TOTAL
AMOUNT DUE COUNCIL" listed in the online system as of
February 28.
- March 28
: the "FINAL BALANCE/PAYMENT
DUE" to council begins.
Important Note: Troops should set up a regular weekly
payment schedule to ensure the proper amount of funds are in the
troop checking account when debits occur.
What happens if my troop is unable to make the first ACH
debit or my ACH debit bounces?
Troops that are unable
to meet the deadline for their first ACH debit on March 7 or
their troop ACH debit is returned for any reason will not be able to
pickup additional cookies from the cupboard, only exchanges.
What do troops do when a check deposited into the
troop's checking account bounces?
This is what the
bank may refer to as a chargeback or returned check due to
insufficient funds, stop payment, closed account, etc. During the
Product Program season, watch your troop bank
statements. The council will reimburse the troop for the amount
of the check if the troop follows instructions on the Bad
Check Recovery Procedures Form. Do not accept any payments to
cover a returned check from the check writer after receiving the
chargeback notice from the bank. Please contact the Finance Department
with questions at (888) 686-6468.
