COVID-19 Information
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COVID-19 Information

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The safety and welfare of our girls is Girl Scouts of Kansas Heartland’s top priority. We are hearing from our community, and many families and volunteers are concerned about the spread of COVID-19 in our state. Below are answers to some of the most frequently asked questions.

Recent Communications Regarding COVID-19

Please refer to the most recent communications for current information and recommendations.

 

Frequently Asked Questions

What is Girl Scouts of Kansas Heartland doing in response to COVID-19?

Girl Scouts of Kansas Heartland is actively monitoring the Centers for Disease Control (CDC), the Kansas Department of Health and Environment. Based on public health authorities’ current guidance, we have updated our recommendations for Girl Scouts across our council. We will also be taking several actions to support the health and well-being of our girls, members, and the community:

  • It has been determined that all offices and shops will be closed to public until further notice. This includes troop meetings that are held within our facilities and those troop leaders are being contacted.
  • Effective June 15, some restrictions have been lifted for troop activities. Girl Scouts should continue to follow state and local guidance regarding the number of people who can gather, and adhering to social distancing and sanitization practices. For troops that decide to meet:
    • Daisy, Brownie and Junior troops should have a parent/caregiver accompany each girl to help ensure social distancing and sanitization practices are followed so that adherence to these guidelines does not fall on the leader to enforce.
    • Cadette, Senior and Ambassador troops can meet if they follow state and local guidelines and have parent/caregiver approval.We are requiring that in-person troop and service unit meetings suspend until further notice. Virtual meetings may continue as planned.
  • Volunteer recognitions are being postponed until a time when we can appropriately celebrate our many volunteers and the remarkable actions they perform, in person.
  • GSKH has evaluated council-led programming events based on the COVID-19 situation and all 2020 summer camps have been cancelled. Please check specific event listings on our website for more information.
  • The council is working closely with program partners who offer programming to Girl Scout members to determine the best course of action, and those registered will be contacted with more information.

This is a quickly evolving situation and we will stay in touch with members about any additional changes in public health recommendations and how they affect Girl Scout programming and events.

What’s happening with the Cookie Program?

The safety and well-being of girls and volunteers is of paramount importance during all Girl Scout activities, especially the Girl Scout Cookie Program. As the impact of COVID-19 evolves, the council has made the decision to suspend all activities as it relates to the Cookie Program until further notice. Effective immediately, all planned cookie booths and door-to-door sales have been cancelled and the cookie cupboards will be closed during this time.  

This suspension has been put in place to ensure the health and safety of our members and the community at large. Girls may sell to prior acquaintances with whom both parties feel comfortable with conducting a cookie transaction. We will continue to monitor the situation and make the necessary decisions for the remainder of the season. An email has been sent to all membership with more details about this situation. Please continue to monitor your email inbox and this post for updates as they become available. If you are not receiving emails, please private message us so we may ensure you receive these important updates.

We know we are faced with an unprecedented situation. We are so proud of our girls and volunteers for pivoting as needed during these challenging times. Thank you for working together to demonstrate true leadership to our girls.

What can girls and families do during the Cookie Program suspension?

For girls and families:

Are we extending the cookie sale?
What am I supposed to do with all these extra cookies?
What about turning in money?

With the cookie season currently suspended, this directly impacts booths, door-to-door sales and cupboard availability. We recognize that most girls have inventory that was intended to be sold over the last 10 days of the program. The expectation is to pick up where we left off. And if both parties are comfortable, girls may sell now to family and close friends.

The length of the suspension will dictate next steps for a timeline regarding further booth opportunities, door-to-door sales and cupboard availability.  In the meantime, this is the perfect opportunity for girls and parents to catch-up on things administratively and inform those volunteers or staff that are supporting your product and money management during the program about a few things. They will be using this time as well to catch up and they need your help and input to do so. To protect yourself, your Girl Scout and your troop leaders, be certain to take the appropriate cautions in completing the necessary tasks:   

  • It is vital that we know how many cookies are still out there!  Let your leader know your inventory needs. Using the Girl Inventory Worksheet, determine what you have on hand and what you need regarding inventory.
  • Turn in all the money you have at this point to the troop.
  • Turn in Cookie Share receipts to the troop.
  • Don’t forget Smart Cookies! Keep reaching for your goal.  Customers can still place orders, pay online (50% off shipping for 5-12pkgs) and be delivered to their front door and you and your troop will still receive credit.

What about my Planned Order at the office?

Don't worry, if you had a Planned Order for pickup scheduled at the Girl Scout office this last week, prior to the suspension, it is still there with your name on it. Once the suspension is lifted, we will work together to determine your exact needs pertaining to your Planned Order.

What about Top Seller Weekend?

We continue to mindful of all recommendations being made by the CDC, KDHE, City of Wichita and Sedgwick County in regards to COVID-19.  As this unprecedented challenge unfolds, and it is determined for any reason that we are unable to stay the current course for the Top Seller Weekend, we are already working with our partners to determine alternate dates.

What can Juliettes do during the Cookie Program suspension?

For Juliettes:

With the cookie season currently suspended, this directly impacts booths, door-to-door sales and cupboard availability. We recognize that most girls have inventory that was intended to be sold over the last 10 days of the program. The expectation is to pick up where we left off.  And if both parties are comfortable, girls may sell now to family and close friends.

The length of the suspension will dictate next steps for a timeline regarding further booth opportunities, door-to-door sales and cupboard availability.  In the meantime, this is the perfect opportunity for girls and parents to catch-up on things administratively and inform staff that are supporting your product and money management during the program about a few things. We will be using this time to catch up and need your help and input to do so. To protect yourself, your Girl Scout and family, be certain to take the appropriate cautions in completing the necessary tasks:   

  • It is vital that we know how many cookies are still out there! Using the Girl Inventory Worksheet, determine what you have on hand and what you need regarding inventory.
  • Turn in all the money you have at this point.
  • Turn in Cookie Share receipts.
  • Don’t forget Smart Cookies! Keep reaching for your goal. Customers can still place orders, pay online (50% off shipping for 5-12pkgs) and be delivered to their front door and you still receive credit.

What about turning in money?

With all council offices currently closed to the public, we ask for your understanding and cooperation in managing the process to turn in your money.

If you are a Juliette in the Wichita, Garden City and Hays Areas:

Each of these offices have a night drop, secure mail box or mail slot. Using one of your Girl Money Envelopes, do the following:

  1. Write the Juliette name on the envelope.
  2. Date the envelope.
  3. Count all the money and write on the envelope or enclose a note of how much you are enclosing in the envelope.
  4. Enclose any Cookie Share receipts.
  5. Enclose the Girl Inventory Sheet mentioned above to assist in inventory management.

If you are a Juliette in the Emporia and Salina Areas:

Your information will need to be placed in the mail.

  1. Do not put cash in the mail. Please get a Money Order for all the cash. If you need to use cash from your collected cookie cash to purchase the Money Order, you may do so. Most Money Order purchases are under a dollar. Just be sure and mention this in your information you are mailing.
  2. Mail all checks to your respective Girl Scout office as indicated in your Juliette Information Guide.
  3. Mail any Cookie Share receipts.
  4. Mail the Girl Inventory Sheet mentioned above to assist in inventory management.

Once the envelope has been received, (2) GSKH staff will be present to open and process the envelope. A receipt will then be provided to you electronically, along with a current Girl Balance Summary that will indicate current financial status.

If you are a Juliette in the Independence Area:

You may contact Tiffany Strickland directly and she will work with each of you to determine the best approach. Her number is:  (620) 926-0837

What about my Planned Order at the office?

Don't worry, if you had a Planned Order for pickup scheduled at the Girl Scout office this last week, prior to the suspension, it is still there with your name on it. Once the suspension is lifted, we will work together to determine your exact needs pertaining to your Planned Order.

What about Top Seller Weekend?

We continue to be mindful of all recommendations being made by the CDC, KDHE, City of Wichita and Sedgwick County in regards to COVID-19.  As this unprecedented challenge unfolds, and it is determined for any reason that we are unable to stay the current course for the Top Seller Weekend, we are already working with our partners to determine alternate dates.

What can Troop Product Managers do during the Cookie Program suspension?

For Troop Product Managers:

Are we extending the cookie sale?
What am I supposed to do with all these extra cookies?
What is going to happen with cookie audits?

With the cookie season currently suspended, this directly impacts booths, door-to-door sales, cupboard availability and even closing out the sale. We recognize that most troops and girls will have inventory that was intended to be sold over the last 10 days of the program. The expectation is to pick up where we left off. And if both parties are comfortable, girls may sell now to family and close friends.

The length of the suspension will dictate next steps for a timeline regarding further booth opportunities, door-to-door sales, cupboard availability and the close out of the sale. In the meantime, this is the perfect opportunity for Troop Product Managers to catch-up on things administratively within their troop and with girls and parents. To protect yourself, girls and their families, be certain to take the appropriate cautions in completing the necessary tasks:

  • Transfer cookies to Girls in Smart Cookies.
  • It is vital that we know how many cookies are still out there! Using the Girl Inventory Worksheet, find out what each girl has on hand and what she needs regarding inventory.
  • Collect any money girls have.
  • Write up and take deposits to the bank
  • Input Girl Payments in Smart Cookies. We do not ask for any troop payments, only girl payments be input into Smart Cookies. The Help video will discuss both, girl payment help begins 2 minutes into the video.
  • Make any booth transfers.  If your booth location was listed in Smart Cookies, the using the Booth Divider is the way to go.
  • Input Cookie Shares into Smart Cookies.

What about my Planned Order?

Don't worry, if you had a Planned Order in Smart Cookies for pickup on March 14 or March 15, prior to the suspension, it is still here with your name on it. Once the suspension is lifted, we will work together to determine your exact needs pertaining to your Planned Order.

What about Top Seller Weekend?

We continue to be mindful of all recommendations being made by the CDC, KDHE, City of Wichita and Sedgwick County in regards to COVID-19.  As this unprecedented challenge unfolds, and it is determined for any reason that we are unable to stay the current course for the Top Seller Weekend, we are already working with our partners to determine alternate dates.

Will council-led events be cancelled?

Girl Scouts of Kansas Heartland has cancelled all activities, both council and partner lead, through camp season. This also includes the suspension of all in-person troop and service unit meetings until further notice. Late summer activities, such as S’mores Day, will be assessed as we know more.

We understand these actions can be disruptive to our members and can raise a variety of questions. We are working hard to minimize the impact and communicate these changes with the entire council.

What steps can girls and volunteers take to prevent the spread of COVID-19?

Please follow all of the steps recommended by the CDC (see https://www.cdc.gov/coronavirus/2019-ncov/about/prevention.html). The same simple steps that prevent the spread of ordinary flu viruses work against COVID-19 and other illnesses:

  • Clean your hands often

    • Wash your hands often with soap and water for at least 20 seconds especially after you have been in a public place, or after blowing your nose, coughing, or sneezing.
    • If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol. Cover all surfaces of your hands and rub them together until they feel dry.
    • Avoid touching your eyes, nose, and mouth with unwashed hands.
  • Avoid close contact

    • Avoid close contact with people who are sick
    • Put distance between yourself and other people if COVID-19 is spreading in your community. This is especially important for people who are at higher risk of getting very sick.
  • Cover coughs and sneezes

    • Cover your mouth and nose with a tissue when you cough or sneeze or use the inside of your elbow.
    • Throw used tissues in the trash.
    • Immediately wash your hands with soap and water for at least 20 seconds. If soap and water are not readily available, clean your hands with a hand sanitizer that contains at least 60% alcohol.
  • Wear a facemask if you are sick

    • If you are sick:  You should wear a facemask when you are around other people (e.g., sharing a room or vehicle) and before you enter a healthcare provider’s office. If you are not able to wear a facemask (for example, because it causes trouble breathing), then you should do your best to cover your coughs and sneezes, and people who are caring for you should wear a facemask if they enter your room. Learn what to do if you are sick.
    • If you are NOT sick: You do not need to wear a facemask unless you are caring for someone who is sick (and they are not able to wear a facemask). Facemasks may be in short supply and they should be saved for caregivers.
  • Clean and disinfect

    • Clean AND disinfect frequently touched surfaces daily. This includes tables, doorknobs, light switches, countertops, handles, desks, phones, keyboards, toilets, faucets, and sinks.
    • If surfaces are dirty, clean them: Use detergent or soap and water prior to disinfection.

Following recommendations from local public health authorities, we are recommending that all members cancel or delay troop meetings and volunteer-led programming events.