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Volunteer Resources

Girl Scouts strives to provide you with the tools you need for your volunteer position, and to direct you to additional information on certain topics when you want to learn more.   This resources page includes Volunteer Essentials – a comprehensive leader handbook – and Safety Activity Checkpoints – a detailed guide to every approved Girl Scout activity.

Volunteer Essentials

Volunteer Essentials

This comprehensive manual has five chapters with information Girl Scout volunteers need, including Sharing Your Unique Gifts, Girl Scouting as a National Experience, Engaging Girls at All Grade Levels, Safety-Wise, and Managing Group Finances.

Leader's Guide to Success

COMING SOON - This quick start guide provides all the details to set yourself – and your new troop – up for success in the first few months of leadership!  It’s not meant to replace the full edition of Volunteer Essentials or the learning materials provided with your new leader training, but it’s a great snapshot and quick reference point on the path to success.

Travel Appendix

Ready to travel? This appendix to Volunteer Essentials provides all the details! From a sleepover in your local community to international excursions, this guide helps you with every step of planning, safety requirements, and required paperwork.

Event Appendix

Girl Scouts is best when you’re making new friends and having fun! This appendix to Volunteer Essentials will aid Event Coordinators in planning and executing the perfect Girl Scout event or camp.

 

Safety Activity Checkpoints

Girl Scout Safety Guidelines

Keep these 12 key safety guidelines in mind for every Girl Scout activity – from troop meetings to high adventure! Each Safety Activity Checkpoint is based on these 12 safety guidelines. By accepting a volunteer role, each adult in Girl Scouts agrees to adhere to the best practices that have built Girl Scouts great reputation for keeping girls safe!

Activities at a Glance

NEW!  Quickly identify the program grade level and certifications needed for a particular Girl Scout activity using Activities at a Glance. This tool is helpful in early stages of planning a troop activity or a Girl Scout event. Of course, as you continue to plan, you’ll need to reference the full list of Safety Activity Checkpoints for complete details!

Safety Activity Checkpoints

Girl Scouts prides itself on keeping girls safe. Everything you need to know about every Girl Scout activity is found in Safety Activity Checkpoints! Each checkpoint provides information about the activity, resources to learn more, what to do before, during, and after the activity, a list of safety gear, and any other details you need to know to be fully prepared to lead girls through every activity from arts & crafts to whitewater rafting.

 

Travel Resources

Travel Appendix

Ready to travel? This appendix to Volunteer Essentials provides all the details! From a sleepover in your local community to international excursions, this guide helps you with every step of planning, safety requirements, and required paperwork.

Travel Checklist

This checklist makes it easy to keep track of the requirements for your troop’s overnight activities.

Travel Application

REQUIRED for all overnight activities, near or far. If the trip is to a GSKH-owned property, fill out the Facility Usage Form instead (provided upon reservation).

The Travel Application needs to be submitted:

  • At least six weeks before:
    • day trips using Cookie Credits (Application not required for day trips unless Cookie Credits are requested.)
    • in-town overnights at non-council owner property.
    • one or two night trips.
  • At least 12 weeks before travel three or more nights.
  • At least 6 months before international travel.

Application should be submitted prior to booking travel or paying deposits. Submit with as much detail as possible for initial approval; additional details can be provided after reservations are completed.

Troop Cookie Credit Request for Travel

Cookie Credits may be used for approved day trips and overnight trips of a least 125 miles one-way. Appropirate travel forms must be completed prior to submission of the Cookie Credit Request. Parents/guardians must sign the request form, authorizing the use of cookie credits.

The request form must be submitted four weeks prior ot the date of travel.

Other Travel Documents

These documents are required, depending on the length and location of travel, for each girl and/or adult participating in the trip. Refer to the Travel Checklist for requirements.

 

Financial & Money-Earning Resources

Financial Management Training

Financial Management is required for all volunteers who will be signers on the Troop Checking account and all Product Sales Managers. It is also required for volunteers who will be signers on a Service Unit checking account and select Service Unit LEAD team positions.

Find it here!

Detailed Record of Troop Funds

This excel spreadsheet will help Troop Treasurers keep track of income and expenses for the troop checking account. It also makes filing the Annual Troop Finance Summary quick and easy!

Annual Troop Finance Summary

The annual Troop Finance Summary report is found in the MyGS Volunteer Toolkit.  Any volunteer with a “Troop Leader” role has access complete the report. It is due by June 15 each year for all expenses through the submission date.

To learn more about submitting your Finance Summary, watch our tutorial video.

Money-Earning Basics

When council-sponsored product sales aren't enough to support a troop's activities, they may request approval for additional money-earning activities - including fundraising events, donations, or sponsorships. All money-earning activities must be approved by council PRIOR to approaching potential donors. See Volunteer Essentials, Chapter 5 for details on what is allowed.

Money-Earning Application

Complete this form to request approval prior to any fundraising event, donations request or in-kind services-merchandise exceeding $75, or sponsorship agreement.  It must be submitted four weeks prior to the money-earning project and final potential donors should not be approached until after approval is granted. See Volunteer Essentials, Chapter 5 for details on what is allowed.

 

Event Planning Resources

Event Appendix

Girl Scouts is best when you’re making new friends and having fun! This appendix to Volunteer Essentials will aid Event Coordinators in planning and executing the perfect Girl Scout event or camp.

Event Application

Complete this form to request approval prior to any volunteer planned event, including one day events, multi-day series of events, day camps, or overnight camps. Most event applications should be submitted at least 8 weeks prior to the event.